K-Pay is a cloud-based, fully integrated Human Resource & Payroll Management System that
has been developed for
Small & Medium Sized Enterprises (SMEs).
You can use it to run your payroll whether you are a company with less than
10 employees or a multi-national organization
consisting of over 1000 members
of staff.
The Online platform allows you to access, share & alter your data & run your
Payroll operations from anywhere &
at any time while using any telecommunication
device such as your tablet, smart phone or laptop.
K-Pay has been engineered to generate comprehensive reports & statements
for both internal & external usage all
at the click of a button.
These reports include the KRA PAYE, P9, P10A reports, NHIF Byproduct reports,
NSSF reports and Banking lists customizable
as per Individual Bank's requirements.
Personnel (Employee) Data Management
The Employee Database is flexible to accommodate critical information for Human Resource Management such as recruitment,
employee development, contact details,
next of kin contact persons, academic & professional qualifications & much more.
Payroll Generation
The system automates the payroll management process using the data recorded enabling you to generate full payrolls & payslips in
Monthly, Weekly Or Bi-Weekly formats. You can then download reports for Statutory deductions such as PAYE, NSSF, NHIF & NHDF.
Time & Attendance Management
The Software has the mechanism to track & compute each employee’s working hours.
This can be recorded either on a daily basis or
in terms of the total number of days worked. The system also records Overtime hours with the
option of inputting formulas available.
Leave Management
K-Pay automates the leave application procedure by enabling an employee to apply for leave directly from their portal hence,
reducing paperwork. Management officials can also generate quick reports on leave status of their staff.
Inventory Management
The Payroll is equipped with an integrated Asset register that tracks all Company Asset Issues to employees that are recorded in real-time basis.
The period & state of the equipment is also monitored thereby saving on costs of maintenance & repairs.
We are always available through site visits, telephone calls, email & even Tele-conferencing apps like Zoom, Cisco Webex & Teamviewer.
The system is accessible over a web browser like Chrome or Firefox or Opera. You can login & monitor your firm from anywhere worldwide.
The Software is light & compressed thereby fast enough to be accessed from any mobile or tablet device with a working internet connection.
K-PAY has multiple Access Control & Security Mechanisms to prevent Unauthorized Access, Data Theft, Data Manipulation By Staff etc ensuring your payroll data is secure & verified.
Reports required by KRA, NSSF, NHIF, NHDF & NITA. These include P9, P10/P10A, NSSF & NHIF Byproduct Files, NHDF contributions & NITA Annual Industrial Training Levy Reports.
The system is integrated with a state of the art audit trail logger that tracks & logs all operations within the software including logins, report generations, transactions & any alterations.
With K-Pay you no longer have to worry about the hassle of manually generating payrolls & payslips, all you need to do is click on the print button or send the generated payslips via email.
It's optimized to handle infinite numbers of benefits, compensation & earnings. This means Pensions, Deductions, Taxable & Non-taxable Allowances are captured altogether.
Make huge savings in your company's operations budget with this system. We have captured all modules in a typical HR department thereby reducing the paperwork required.
| Monthly Taxable Pay (Ksh) | Annual Taxable Pay (Ksh) | Rate of Tax (%) |
|---|---|---|
| Up to 24,000 | Up to 288,000 | 10 |
| 24,001 - 32,333 | 288,001 - 388,000 | 25 |
| Above 32,333 | Above 388,000 | 30 |
| Item | Monthly Limit (Ksh) | Annual Limit (Ksh) | Effective Date |
|---|---|---|---|
| Allowable Hospital Contribution | 0 | 0 | 1st January 2021 |
| Affordable Housing Relief | 9,000 | 108,000 | 1st July 2018 |
| Allowable Owner Occupier Interest | 25,000 | 300,000 | 1st January 2017 |
| Allowable Pension Fund Contribution | 20,000 | 240,000 | 1st January 2006 |
| Disability Exemption | 150,000 | 1,800,000 | 10th March 2010 |
| Insurance Relief | 5,000 | 60,000 | 1st January 2007 |
| Personal Relief | 2,400 | 28,800 | 25th April 2020 |
| Monthly Taxable Pay (Ksh) | Annual Taxable Pay (Ksh) | Rate of Tax (%) |
|---|---|---|
| Up to 24,000 | Up to 288,000 | 10 |
| 24,001 - 40,667 | 288,001 - 488,000 | 15 |
| 40,668 - 57,333 | 488,001 - 688,000 | 20 |
| Above 57,333 | Above 688,000 | 25 |
| Item | Monthly Limit (Ksh) | Annual Limit (Ksh) | Effective Date |
|---|---|---|---|
| Allowable Hospital Contribution | 8,000 | 96,000 | 1st July 2018 |
| Affordable Housing Relief | 9,000 | 108,000 | 1st July 2018 |
| Allowable Owner Occupier Interest | 25,000 | 300,000 | 1st January 2017 |
| Allowable Pension Fund Contribution | 20,000 | 240,000 | 1st January 2006 |
| Disability Exemption | 150,000 | 1,800,000 | 10th March 2010 |
| Insurance Relief | 5,000 | 60,000 | 1st January 2007 |
| Personal Relief | 2,400 | 28,800 | 25th April 2020 |
| Up to 5,999 | 150 | ||
| 6,000 - 7,999 | 300 | 40,000 - 44,999 | 1000 |
| 8,000 - 11,999 | 400 | 45,000 - 49,999 | 1100 |
| 12,000 - 14,999 | 500 | 50,000 - 59,999 | 1200 |
| 15,000 - 19,999 | 600 | 60,000 - 69,999 | 1300 |
| 20,000 - 24,999 | 750 | 70,000 - 79,999 | 1400 |
| 25,000 - 29,999 | 850 | 80,000 - 89,999 | 1500 |
| 30,000 - 34,999 | 900 | 90,000 - 99,999 | 1600 |
| 35,000 - 39,999 | 950 | 100,000 & above | 1700 |
| Employee Earnings | Pensionable Earnings | Tier I Pensionable Earnings | Tier I Employee Deduction | Tier I Employer Contribution | Tier I Total Contribution |
|---|---|---|---|---|---|
| 3,000 | 3,000 | 3,000 | 180 | 180 | 360 |
| 4,500 | 4,500 | 4,500 | 270 | 270 | 540 |
| 6,000 | 6,000 | 6,000 | 360 | 360 | 720 |
| 10,000 | 10,000 | 6,000 | 360 | 360 | 720 |
| 14,000 | 14,000 | 6,000 | 360 | 360 | 720 |
| 18,000 | 18,000 | 6,000 | 360 | 360 | 720 |
| 20,000 | 18,000 | 6,000 | 360 | 360 | 720 |
| 100,000 | 18,000 | 6,000 | 360 | 360 | 720 |
| 500,000 | 18,000 | 6,000 | 360 | 360 | 720 |
| Tier II Pensionable Earnings | Tier II Employee Deduction | Tier II Employer Contribution | Tier II Total Contribution | Total Pension Contribution |
|---|---|---|---|---|
| - | - | - | - | 360 |
| - | - | - | - | 540 |
| - | - | - | - | 720 |
| 4,000 | 240 | 240 | 480 | 1,200 |
| 8,000 | 480 | 480 | 960 | 1,680 |
| 12,000 | 720 | 720 | 1,440 | 2,160 |
| 12,000 | 720 | 720 | 1,440 | 2,160 |
| 12,000 | 720 | 720 | 1,440 | 2,160 |
| 12,000 | 720 | 720 | 1,440 | 2,160 |
| Frequency | Maximum Deduction |
|---|---|
| Monthly | 400 |
| BiWeekly | 200 |
| Weekly | 100 |
